Payment terms and deposits for personal trainers
Typical terms: Session packs paid in advance; monthly memberships by standing order.
Deposits: Packs paid upfront.
Agree your terms in writing before you start. The late payment clause generator writes them for you.
What to include on a personal trainer's invoice
Specific to your work
- Number of sessions and the expiry date of the pack.
- Your cancellation and no-show policy.
Every UK invoice needs
- Your name or business name, address and contact details — and if you're a limited company, its registered name and number.
- The client's name and address (for a company, its exact registered name — check it here).
- A unique, sequential invoice number, and the invoice date.
- A clear description of the work, the date(s) supplied and the amount for each item.
- The total, the due date and how to pay (bank details or a payment link).
- If you're VAT-registered: your VAT number, the VAT rate and amount — use the VAT calculator.