Email template

Payment due soon (3 days before): email template

When to send it: Three to five days before the due date.

Hi [Client name],

A quick heads-up that invoice [Invoice number] for [Amount] is due on [Due date].

I've attached a copy in case it's easier to have it to hand. You can pay by bank transfer to the details on the invoice, or here: [Payment link]

Thanks, and let me know if you need anything from me to process it.

[Your name]
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Why this works

  • This is the single most effective reminder. Most late payments are forgotten invoices, and this one lands before anyone is late — so nobody is embarrassed.
  • Re-attach the invoice. The original is often buried in an inbox or never reached the person who pays.
  • Ask if they need anything (a PO number, a supplier form). That surfaces blockers before the due date, not after it.

Useful tools for this stage

More templates like this

Checking the invoice was receivedTwo or three days after sending a new invoice, especially to a new client.Payment due todayThe morning of the due date.

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Send this automatically

AutoChase sends the right reminder at the right time, tracks when your client opens it, and stops as soon as they pay. Free for 3 invoices.

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