Email template

Thank you for your payment: email template

When to send it: As soon as payment arrives.

Subject line

Email

Hi [Client name],

Thanks — I've received your payment of [Amount] for invoice [Invoice number]. Your account is all up to date.

It was a pleasure working on [Project]. If there's anything else I can help with, just let me know.

Best wishes,
[Your name]

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Why this works

Always confirm receipt. It closes the loop and reassures the client.
A thank-you after a late payment resets the relationship — and makes the next project easier to win.

Useful tools for this stage

Late payment interest calculator — the exact interest and compensation to quote.
WhatsApp & SMS reminder generator — for clients who ignore email.
Letter before action generator — when reminders have run out.

More templates like this

Apology: reminder sent in errorWhen you chased an invoice the client had already paid.

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Send this automatically

AutoChase sends the right reminder at the right time, tracks when your client opens it, and stops as soon as they pay. Free for 3 invoices.

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